Tender Evaluation
Once tenders have been submitted and received, they are then evaluated. This process involves an assessment of tenders against the criteria referred to in the Request for Tender or invitation documents, as well as an analysis of the strengths and weaknesses of the submitted tenders.
Each tender will initially be assessed to determine if it complies with all requirements of the tender document, i.e.
If the tender does not meet this initial check, it is deemed as non-compliant and will be excluded from further consideration.
Should your tender pass the initial compliance check then it will proceed to be considered against the tender selection criteria.
The selection criteria that your tender will be evaluated on may include:
It is therefore important for you as a tenderer to ensure that you adhere to requirements and meet all criteria in order to increase your chances of winning the tender. Failing to meet such criteria may result in your tender submission being deemed ineligible, and your tender may not be considered further during evaluation.
Many organisations, including Government agencies, also assess tenders based on "value for money".
Of course price is an area of evaluation, but this does not necessarily mean that the cheapest price will win the tender. The costs and benefits of your tender will be assess other factors such as:
Once the evaluation process is complete, a tenderer will be selected, and notified of their successful tender. Other tenderers will also be notified of their unsuccessful submission.
For more information regarding what happens after tenders are evaluated, see Successful tenders and Unsuccessful tenders.
Each tender will initially be assessed to determine if it complies with all requirements of the tender document, i.e.
- Complies with any conditions of participation.
- Tender has been lodged on time.
- Documents are signed as required.
- Tender meets all mandatory requirements.
If the tender does not meet this initial check, it is deemed as non-compliant and will be excluded from further consideration.
Should your tender pass the initial compliance check then it will proceed to be considered against the tender selection criteria.
The selection criteria that your tender will be evaluated on may include:
- The technical merit of your proposal,
- The capability of your business to fulfil the requirement including: technical and management competence, financial viability and relevant experience,
- The relevant skills, experience and availability of key personnel,
- Quality assurance requirements, and
- The risks or constraints associated with your offer.
It is therefore important for you as a tenderer to ensure that you adhere to requirements and meet all criteria in order to increase your chances of winning the tender. Failing to meet such criteria may result in your tender submission being deemed ineligible, and your tender may not be considered further during evaluation.
Many organisations, including Government agencies, also assess tenders based on "value for money".
Of course price is an area of evaluation, but this does not necessarily mean that the cheapest price will win the tender. The costs and benefits of your tender will be assess other factors such as:
- Fitness for purpose
- Maintenance and running costs
- Risks
- Warranty
- Quality, Environmental and safety considerations
- Energy conservation
- Disposal Value
- Capacity of the supplier
- Wider benefits to the customer
- Creating strategic partnerships
- Payments terms
Once the evaluation process is complete, a tenderer will be selected, and notified of their successful tender. Other tenderers will also be notified of their unsuccessful submission.
For more information regarding what happens after tenders are evaluated, see Successful tenders and Unsuccessful tenders.